Financial records are some of the most valuable items that most companies have on hand.
Which is why accounting data security is so important for firms of all sizes and in all kinds of industries. And unfortunately, it’s not only fire, natural disaster or a failed disk drive that can cause important financial records to be lost. There’s also a risk when employees leave a company, whether asked to or on their own.
It’s not unheard of for ex-employees to slip a few things under their coats on their way out - - and not just a few pencils. Financial records can be easy to steal and quite valuable, too, if only to help the former employee compete with you. Think how troublesome it would be if a list of your best customers were somehow to walk out the door.
An ex-employee could also seek revenge by deleting or altering key accounting data. This person may have a valid login and password that enables him or her to reach into your accounting system and cause severe damage.
It’s not unheard of, either, for malicious individuals to grab key data and seek a ransom payment for its safe return.
Paying special attention to accounting data security can mitigate these risks. Make sure you have security measures and procedures in place now, before the potential for trouble arises. At a bare minimum:
- Make regular backup copies of all data and keep them safe in an off-premises location.
- Manage computer passwords centrally.
- Keep servers physically secure.
If any of this sounds like too much bother, consider keeping your books up in the cloud. A highly-secure data center located on the internet can maintain accounting data security at levels you’d have a hard time matching on your own. Yet you can still have all of that data at your fingertips, viewable in any standard web browser and as easy to search and analyze as it would be if it were stored down the hall.
At Virbo, we can provide such security and manage your accounting needs from afar at the same time. Contact us today to find out more.